OCFC Global Aviation Academy (“OCFC GAA”, “we”, “our”, or “us”) operates the website ocfcgaa.com. This website is dedicated to pilot training programs in India, including Ground School, Flight School, license conversion services, and affiliated aviation programs. 

We are committed to protecting the privacy of all individuals who interact with our website, including prospective students, parents, pilots seeking license conversions, and any other individuals who submit information through our inquiry or application forms.

This Privacy Policy explains what information we collect, how we use it, and how we protect it. By using our website or submitting your information through any form or communication channel on this site, you consent to the practices described in this policy.

Information We Collect

We collect personal information that you voluntarily provide to us. This includes:

For General Contact Enquiries (Contact Us Form):

•       Full Name
•       Email Address
•       Phone Number
•       City
•       Nature of enquiry and any additional details provided in the message field

For FAA to DGCA License Conversion Applications:

•       Full Name
•       Email Address
•       Phone Number
•       FAA Pilot Certificate details
•       Logbook and total flight hours
•       Medical certificate details
•       Uploaded documents and certifications as required by the DGCA conversion process

For DGCA to FAA License Conversion Applications:

•       Full Name
•       Email Address
•       Phone Number
•       DGCA Pilot License details
•       Logbook and total flight hours
•       Medical certificate details
•       Uploaded documents and certifications as required by the FAA conversion process

We may also collect non-personal technical data such as browser type, device type, IP address, and pages visited through cookies and analytics tools to improve our website experience.

How We Collect Your Information

We collect your information through the following channels:

•       General Contact Form on our website
•       FAA to DGCA License Conversion Application Form on our website
•       DGCA to FAA License Conversion Application Form on our website
•       Cookies and website analytics tools (Google Analytics, Meta Pixel)

By clicking ‘Submit Enquiry’, ‘Submit Application’, or otherwise submitting your details on ocfcgaa.com, you acknowledge that you are voluntarily sharing your personal information with OCFC GAA and consent to its use as described in this policy.

How We Use Your Information

The information you provide is used solely for the following purposes:

•       To evaluate and respond to your enquiry or application
•       To contact you regarding your program of interest or conversion application
•       To guide you through the FAA to DGCA or DGCA to FAA license conversion process
•       To schedule consultations, counselling sessions, or follow-up calls with our team
•       To send relevant information about our programs and services, only if you have opted in by submitting one of our forms
•       To improve our website and service offerings based on usage data
•       To run targeted advertising campaigns on platforms such as Meta (Facebook and Instagram) and Google

We do not use your information for any purpose beyond the above without your explicit consent.

Consent

By submitting any form on ocfcgaa.com, you are providing your free, informed, and explicit consent to OCFC GAA to collect, store, and use your personal information as described in this Privacy Policy.

You may withdraw your consent at any time by contacting us at ocfcgaa@gmail.com. Upon withdrawal of consent, we will cease using your information for outreach purposes, though we may retain it as required by applicable law.

Confidentiality of Your Information

All personal information submitted to OCFC GAA through ocfcgaa.com is treated as strictly confidential. We do not sell, trade, rent, or share your information with any third party for their independent marketing or business purposes.

Your information may be shared only in the following limited circumstances:

•       With our internal admissions and conversion team members who need access to evaluate and respond to your enquiry or application
•       With our affiliated training partners and institutes, strictly for the purpose of processing your enrollment or conversion application
•       With trusted service providers such as CRM tools or email platforms who assist in our operations and are contractually bound to confidentiality
•       With advertising platforms such as Meta and Google solely for the purpose of running campaigns, under their respective data processing agreements
•       When required by law, regulatory authority, or court order

Document Uploads and Sensitive Information

Our FAA to DGCA and DGCA to FAA conversion application forms require you to upload official aviation documents, certifications, and license records. This information is treated with the highest level of confidentiality and is used exclusively for the purpose of processing your license conversion application.

Uploaded documents are stored securely and are accessible only to authorised OCFC GAA team members involved in the conversion process. We do not share uploaded documents with any third party beyond what is required to facilitate your conversion under DGCA or FAA regulatory procedures.

Use of Cookies and Tracking Technologies

Our website uses cookies and tracking technologies including: 

•       Google Analytics — to understand how visitors use our website
•       Meta Pixel — to measure the effectiveness of our advertising campaigns on Facebook and Instagram

These tools may collect anonymised data about your browsing behaviour on our site. You can manage or disable cookies through your browser settings at any time. Please note that disabling cookies may affect the functionality of some parts of our website.

Third-Party Advertising Platforms

We run advertising campaigns on Meta (Facebook and Instagram) and Google. As part of running these campaigns, data such as website activity may be shared with these platforms in accordance with their own privacy policies. We encourage you to review:

•       Meta’s Privacy Policy: https://www.facebook.com/privacy/policy
•       Google’s Privacy Policy: https://policies.google.com/privacy

OCFC GAA does not control how these platforms use data collected through their own systems and is not responsible for their privacy practices.

Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law.

•       General contact enquiry data is retained for 24 months.
•       License conversion application data, including uploaded documents, is retained for 36 months given the extended processing timelines associated with regulatory conversion procedures.

You may request deletion of your data at any time by contacting us.

Your Rights

You have the right to:

•       Access the personal information we hold about you
•       Request correction of any inaccurate information
•       Request deletion of your personal data, including any uploaded documents
•       Withdraw consent for marketing communications at any time

To exercise any of these rights, please contact us at ocfcgaa@gmail.com.

Data Security

We take reasonable technical and organisational measures to protect your personal information and uploaded documents from unauthorised access, disclosure, alteration, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Children’s Privacy

Our website and services are directed at individuals who are at least 16 years of age, in line with DGCA pilot training eligibility requirements. We do not knowingly collect personal information from individuals under the age of 16. If you believe a minor has submitted information to us, please contact us immediately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with a revised effective date. We encourage you to review this policy periodically.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please reach out to us:

OCFC Global Aviation Academy

Email: ocfcgaa@gmail.com 

Website: ocfcgaa.com 

Available: Monday to Saturday